Taupo Cycle Club
Minutes of Taupo Cycling Club Annual General Meeting held 6th November 2006 at 6.30pm, Scenic Cellars, Taupo
Present: Brad Barr, Carwyn May, Mike Rendall ,Sheryl Duncan, John Robson,
Susan Watson, Graham Lever. Mike Langley, Mark Halewood, Janet Wilkinson, Michael Spedding, Graeme Usher, Chris Henderson, Jo Connell, Crunchie Donaldson
Apologies: Nil
Welcome
The Chairman welcomed everyone to the meeting and advised that the purpose of the meeting was to consider general business, to receive the Chairman’s report and to elect a new committee.
Minutes
The minutes of the Annual Meeting held in Taupo on 19th September 2005, having been made available to members was taken as read and confirmed.
President’s Report
The presidents report was presented orally by John Robson and the following points where covered:
? Momentum lost in the last six months due to work commitments
? Encouraged by new committee and new blood
? Velodrome looking good with new seal and line painting
? Track racing on Wednesdays are going well with a core group of young riders
? Track bikes received much needed repairs and maintenance
? Tuesday night racing at motor racing circuit are well supported and good numbers attending
? Taupo – Napier cycle race was a success with the Taupo club assisting in the running of the event, will be able to build on this in the future.
Financial Report
Outgoing treasure Brad Barr presented the financial position of the club
Current A/c $6,870.49
Masters A/c $651.09
Term Deposit A/c 01 $15937.82
Term Deposit A/c 02 $8358.49
Total $31 817.89
Moved S Duncan Seconded J Robson
Election of Committee
President Mike Langley
Nominated M Halewood
Seconded M Rendell
Secretary Mark Halewood
Nominated B Barr
Seconded S Duncan
Treasurer Janet Wilkinson
Nominated C Donaldson
Seconded B Barr
Club Captain Michael Spedding
Nominated M Rendall
Seconded J Robson
Committee Graeme Usher
Nominated J Wilkinson
Seconded M Langley
Sheryl Duncan
Nominated G Usher
Seconded S Watson
Mike Rendall
Nominated J Robson
Seconded B Barr
Chris Henderson
Nominated M Halewood
Seconded M Rendall
General Business;
Great Lake Cycle Challenge;
As per the minutes from September 05 the following points where covered again. Graham Lever has done some considerable research into the origins of the Great Lake Cycle Challenge, in regard to the ownership of this event.
Taupo Cycling Club originally started this event, until it got too big for the Club to manage.
Copy of the Original Lease Agreement supplied by Graham Lever to Secretary.
Chris Royfee has looked over this Lease agreement and advised that Taupo Cycling Club has no official rights to this event anymore. Expired 2-3 years ago.
It is possible in future that a larger professional group may take over from the current organisers, as it grows and generates such huge income.
Taupo Rotary and Taupo Nui a Tia College jointly run the event now, and would like to see Management of this event stay in Taupo.
There are a few contentious issues surrounding the rights/ownership of this event, but Taupo Cycling Club would like to continue to support this event and don’t want to lose association with the Great Lake Cycle Challenge.
Taupo Cycling Club has benefited from this event by way of annual income of $5,000.
With the bulk of funds raised going to Bike Taupo.
Keith Crate has stated as long as he’s involved will guarantee our Annual funds of $5,000, as a gesture of goodwill to the Club
Taupo Cycling Club has offered assistance in the past at various events, but perhaps not quite enough.
It was felt that a someone representing Taupo Cycling Club should attend Cycle Challenge Meetings to show support from our Club.
Mike Langley stated that he is effectively wearing two hats on the matter as he is also involved in the Cycle Challenge organisation and he will pass on the clubs concerns to the respective people.
Club Constitution
Both the constitutions from Bike Taupo and the Taupo Mountain bike club where tabled as discussion document from which the Cycling Club could develop its own.
The in-coming committee should discuss the main points and obtain some legal advise from Alan Vane (lawyer) who developed the constitutions for the other clubs.
Once a draft club constitution is in place it is to be placed on the club web site for general review.
It was felt that there needs to be a constitution in place for the safety of the club in whole and due to the increasing funds and assets that the club is building up.
Mike Langley asked what is the direction of the club and what are the funds earmarked for.
It was stated that the original idea was to build clubrooms at the velodrome but perhaps the timing wasn’t right at the moment.
Suggested ideas where scholarship’s for younger up and coming cyclist, employing a person to run an event for the club.
Other Matters
Velodrome
Council has been very supportive in the re sealing and painting of the velodrome and are aware the track needs to be repainted again as the paint is coming off already.
Meeting Closed 7.40pm